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Description

Loads a data file from disk.

In the file selector box you can select the name of the file to be read into memory. Together with the spreadsheet data the associated notes are loaded and the options that are also included in the MedCalc data file.

If you want to read a MedCalc data file without erasing existing data in memory, e.g. to combine two files into one, then select the Add file command.

Supported data file types

MedCalc files (*.mc1)

When you open a MedCalc data file (which have file extension MC1) MedCalc will lock the open file, preventing other programs and users access to the file. To close and unlock the file, you select the New command.

From time to time the MedCalc file format is revised. MedCalc will automatically convert old files as you open and save them. However, previous MedCalc versions may not be able to read the data files written by some newer versions of the software. It is advised that you always download and install the latest version of MedCalc.

Excel files (*.xls, *xlsx, *.xlsm)

To import an Excel worksheet file, select the file type Excel Worksheet.

If the Excel file contains more than 1 worksheet, then the program will display a dialog box in which you can select the worksheet you want to import.

On Windows versions prior to Windows 8 or Windows Server 2012, support for Excel *.xlsx files requires Microsoft .NET Framework 4.0 (a free download from Microsoft).

Note that it is usually faster to open the Excel file in Excel and next copy and paste the data from Excel to MedCalc.

OpenDocument spreadsheet files (*.ods)

MedCalc can read the data from OpenDocument spreadsheet files (*.ods) created by the Calc program of the LibreOffice or OpenOffice software packages.

SPSS files (*.sav)

When you open an SPSS data file (with file extension sav), MedCalc will present a Select variables dialog box in which you select the names of the variables to be imported in MedCalc.

Select variables

The available variables in the file are listed in the box at the left side of the dialog box. If you want to import all variables, i.e. all data in the file, then click All. If you do not want to import all variables, then select the names of the variables you require by clicking the variables' names. The names of the selected variables are displayed in reverse. To unselect a selected variable, click it again. Click None to cancel all selections.

When you have finished selecting variables, click OK.

DBase files (*.dbf)

The file type DBase file must be used when you want to import a database file (with file name extension DBF) created by DBase III+ and compatible programs.

After you have selected the file name in the File selector box, select the names of the fields to be imported in MedCalc using the Select variables dialog box (see SPSS files). After you have finished selecting the variables, click OK. When you click Cancel the procedure will be aborted.

In DBase files missing values are often coded by the maximum value possible in the corresponding field (column). E.g. in a field with a maximum number of characters (field width) of 3, the number 999 will indicate a missing value. The number 9999 will be used to code missing values in a field with width of 4 characters, etc. After you have imported the DBase file, you must check whether this is the case. If it is, you can use the Find & Replace procedure to clear the cells containing these missing values.

E.g. after you have imported the DBase file, you can open the spreadsheet window and inspect the data. When you see any values 999 in a column with a width of 3 characters, then this almost certainly means that missing values for this variable are indeed coded as 999. You can place the cell pointer in the top row of this column, click Find & replace on the Edit menu, and enter the following in the dialog box:

Find and replace

The Replace with field is left blank because in MedCalc missing values can be indicated by an empty, blank, cell. After clicking OK all 999 codes will be erased in the column.

If missing values in the DBase file were coded with a different number, for example 0, you can take a similar approach, but you will have to be careful not to confuse the genuin 0 values with the missing value code 0.

You can also enter codes and values for missing values in the File properties dialog box, on the Missing values tab.

Lotus files (*.wk1)

Lotus files (*.wk1) are data files created by Lotus123 (version 2) and Symphony.

If the Lotus spreadsheet contains formulas that are not supported by MedCalc, then it is recommended that you use the Lotus commands Range Value (/RV) to convert the formulas into values, before you import the file in MedCalc.

SYLK (*.slk) and DIF (*.dif) files

MedCalc can also import SYLK (Symbolic Link Format) and DIF (Data Interchange Format) files.

Text files (*.txt, *.csv, *.prn)

In a text file, one text line contains data on one case, and every text line ends with a carriage return character (ASCII code 13).

In a formatted text file, the different fields (variables) are separated by spaces so that, when the file is opened with a text editor (such as Notepad), the variables appear as distinct columns, e.g.

Formattted text file

In a delimited text file, the data are separated by commas, and text is placed between single or double quotation marks, e.g.

Delimited text file

To read such a file select the Text file type in the dialog box and next you select the file name. The program will first check the text file to determine whether it is a formatted or delimited text file. The result is displayed in a new dialog box.

Text file dialog box

You must confirm the file type by clicking OK. If the program would have selected the wrong file format, you can choose the correct file format by selecting the corresponding button. Next click OK to proceed.

Finally, you will have to select the variables to be imported in the Select variables dialog box (see SPSS files). If no name is available for a particular variable in the test file, then MedCalc will give the name FIELDxx to the variables, where xx is the number of the field (or variable) in the file.

See also